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Home/AHPS Pages/ Acquisitions & Standards/

Our Digital Acquisition Standards

 


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Auto History Preservation Society Digital Standards
 
 
 


Auto History Preservation Society (AHPS) is committed to the digital preservation of both historical and research materials regarding the automobile. In this regard, we have set a series of standards for how we will acquire, convert to digital media, store and reference such materials.

Historical and Research Materials Defined.
Auto History Preservation Society’ definition of "historical and research materials". Materials may be paper, audio, or video records. AHPS defines these as:

  1. Primary reference material. Primary reference material is that which was prepared by the manufacturers and/or their suppliers to document the creation and future service and sale of the vehicles they manufactured. This might be:

    1. Proposed products or parts

    2. Design and styling documents and artwork

    3. Assembly and manufacturing documentation

    4. Service and training materials, to include parts catalogs and service manuals.

    5. Sales, marketing, and advertising materials, such as advertising and brochures. 

  2. Secondary reference material. Secondary reference material is that which might be prepared by journalists, professional organizations or other independent organizations regarding vehicles and parts manufactured by the manufacturers, suppliers, or even aftermarket suppliers. This may include:

    1. Newspaper and magazine articles

    2. Books and papers written on a part, brand, model or company

    3. Sales and advertising material

  3. Other materials as may be important to document the history of the automobile.

Acquisitions Goals.
Auto History Preservation Society has determined that to be the "ultimate automotive resource", our goal is to acquire, digitalize, and make available all materials as defined above from the period 1901-Present.

  1. Focus shall be on US manufactured vehicles, first; then

  2. Popular non-us sports, collectible and popular brands,

  3. Low production non-US brands

  4. All other non-production brands

Reference Policy.
All materials will be made available to the public for reference or research in our Auto History Digital Documents Library. The Auto History Preservation Society:

  1. Views itself as a reference library and offers its materials for this purpose.

  2. Does not charge fees to view or download materials.

  3. Will protect the copyright of materials in its collection by reporting anyone who copies the materials in its collection for resale or other commercial use.

  4. Does not charge any fee to reference its collection.

  5. Will receive its revenue from grants, sponsors and donors not connected to the materials in its collection.

Digitalization Standards.
Auto History Preservation Society recognizes that accuracy and detail are paramount with items digitalized, therefore AHPS will:

  1. Scan (digitalize) all materials using JPG format and at a medium quality scale (5-6 on a scale of 1-12)

    1. All materials are scanned at no less than 300 DPI resolution. Half-tone (grayscale) printed material does not benefit from resolutions of over 300 dpi.

    2. PR and other photographs (of the sort found in media press kits) can be scanned at the 400 to 600 dpi range

    3. Color materials should use RGB format

    4. Brochures and artwork shall be scanned at a minimum of 300 DPI

    5. Magazines shall be scanned at a minimum of 200 DPI

  2. All materials will be scanned (and/or scaled to) 100% of original.

  3. Attempt to return all material to as close to original condition as possible. It is not our intention to alter documents from original, but we intend to present the materials as produced, not in their current condition. (We are preserving the past not the present condition). This may require:

    1. Re-saturating color in faded documents

    2. Returning contrast to as printed

    3. Removing yellowing

    4. Straightening

    5. Removing spots, creases, tears, or other disfigurement

    6. Re-pasting separated or cut documents.

We will not add in or reframe original images, but present them as they were in their original state. Where it is impossible to determine the original state, we will merely ensure legibility and clarity as much as possible.

  1. All materials will be presented in PDF format.

  2. All materials will be backed up and stored in two locations (Internet website and on another non-web server or on DVD or CD media.

Acquisition of Already-digitized Materials

It is understood that others may donate or give us access to materials that have already been digitized.  However, we must recognize that these materials may not reach our standards as described above. Thus, we will not accept digitized materials unless they meet the following:

  1. They can be reconfigured to meet our minimum conditions, and/or
  2. They can be scaled accurately.

Materials that do not meet these criteria will not be loaded on the website unless they can be reconfigured.

Tools Needed.
The following is a minimum of the tools needed to deliver appropriate file copy:

  1. Flat bed scanner with a platen area minimum of 11.00" x 8.75" (Library sized scanners with 11" x 17" platens are preferred.

  2. Photo editing software such as Adobe Photoshop or Photoshop Elements.

  3. PDF creation software such as Adobe Acrobat (must be at least version 8.0 or better)

  4. CD burner/reader (DVD preferred)

  5. Optional: Hi-resolution graphics card and screen.

Indexing and Catalogs.
Auto History Preservation Society indexes the collection using SQL searching against the title and description of the materials. Certain alpha indexes are maintained manually.

  1. During the next two calendar years, AHPS will create an "open catalog" of materials, by type and general description of its holdings. This catalog will be available on line and will be offered to search engine providers and the Library of Congress and any other library, archive, educational institution, and research facility who may request it.

  2. It is the future intent to use optical character recognition (OCR) to create a more detailed index of the collection.